KwikTag Document Imaging & Archiving

Seeing and retrieving - is believing

Incorporate all of your paper and other electronic files directly into DealershipDynamics NAV, GP or AX. With KwikTag imaging and archiving software, you’ll never have to search for a paper invoice or signed service work order again. Literally, one click allows you to drill down from an order or posted invoice to a copy of the document or a list of relevant information improving your productivity – instantly. Eliminate countless hours searching through boxes and filing cabinets and reduce the cost of processing paper!

KwikTag is completely integrated with DealershipDynamics NAV, GP or AX. Fundamentally, Microsoft Dynamics stores all the financial transactions, while KwikTag stores all the related documents. The user captures and retrieves all documents right from within Dynamics. The process is so seamless, it might even appear that you are only using Microsoft Dynamics.

Key Benefits

• Reduce Document Filing/ Retrieval Time and Cost - Documentation is at your fingertips, allowing you to retrieve invoices, contracts, proof of delivery and other related financial documents when needed. KwikTag can work seamlessly from other repositories like Microsoft Office SharePoint Server 2007.
• Eliminate Lost and/or Misfiled Documents - KwikTag's simplicity and self-auditing capabilities ensure that every document is tracked from the first point of touch through retrieval, and the system ensures that every document is digitally captured. The average cost of finding a misfiled document is $120 or recreating a lost document is $250. 7.5% of all documents are lost, 3% of the remainder are misfiled. KwikTag removes these costs from your operation and ensures record integrity.
• Enable Shared Access by Authorized Personnel - Paper documents cannot be shared without costly duplication and distribution. The average business document is copied 19 times - over 81 billion sheets of paper are copied each month. KwikTag allows other employees to open the imaged documents simultaneously. You can even email disputed documents to your external suppliers.
• Improve Your Audits & Compliance Procedures - As compliance requirements continue to increase, you are assured your imaged documents are always traceable and accessible. As auditors arrive or standards need to be written, it is easy to identify and retrieve the relevant documentation. And KwikTag can log all document activity, providing audit and security reports to ensure compliance.
• Regain Valuable Office Space - A significant portion of the average office is devoted storaging paper documents. This commonly results in storing aged documents off-site, making it even more difficult to get information quickly.
• Minimize Risk for Disaster Recovery / Protection - Paper documents are not only vulnerable to loss, but they also become inaccessible by damage or destruction (fire, flood, etc.) to the physical office space. As digital documents, your business records are backed-up, along with your transaction data, in essence creating a fault-tolerate set of information.

For more information on all KwikTag solutions or for technical KwikTag support, please contact Concept.